Overview


The school administrator (admin) is the power role of the system. The admin can add and/or edit school user accounts and assign permission levels. These roles typically default to the dean at each institution; however, the dean may designate an alternate to serve in these roles. Note: Each school may only have one school admin at a time. To change the admin, email the Survey System Helpdesk using the subject heading Admin. Only the current school admin and/or dean may make changes to the school admin account. Tip: CC the current admin and/or dean if requesting changes to the admin account as the admin and/or dean will need to approve the change. 


How to Access Survey System 2.0


  1. Visit https://aacp-data.com/login
  2. Click on the Forgot Password? Link
  3. A screenshot of a login screen Description automatically generated
  4. Input your username, which is your email address
  5. Click the Reset Password button
  6. A screenshot of a login box Description automatically generated
  7. You will receive an email address with your new password.
  8. Once you log in, you will be prompted to save a new password.

 

How to Check Current School Users list


  1. On the left-hand side of the page, you will see an Institution Management link  
  2. Click the drop-down menu, and click My Institution
  3. You will see your institution appear on the main page. Click on your institution’s name
  4. Click on the School Users link on the top of the page
  5. A close-up of a logo Description automatically generated
  6. Please edit and remove any users on this list to update who should have access to the Survey System 2.0
  7. To add new users, click on 'Add New User' 
    • Username: The username defaults to email address and we recommend to keep the email address as username. However, a user can change username as desired. Note: Admins should avoid updating username unless requested by an individual user 


How to Assign School Users to the Application Pool, Enrollments, and Degrees Conferred Surveys

  1. On the left-hand side of the page, you will see an 'Administrative Surveys' link 
  2. Click the drop-down menu, and click 'All Survey(s)'
  3. Click on the Institution Name next to the Application Pool, Enrollments, and Degrees Conferred Surveys 
  4. On the top of the page, you can click on the 'Administrative Surveys' tab
    • Assign Survey Access: allows admin to assign permissions for an entire survey
    • Assign Instruments: allows admin to assign individual sections of a survey
    • Note: For ease, we recommend the first option. However, if you’d like more granular control, you can use 'Assign Instruments' to assign by section instead
  5. Click on the 'Assign Survey Access' button. Here, you can search for and select all users who should have access to this survey
  6. Hit the 'Grant Access' button to assign survey access 

FAQ


I created a school user account. Why did my school user not receive the automated welcome email?

  • Note: For now this feature is not available. We are working with our developer to update these settings and automated emails should begin working in Mid-February. Have the school user check their junk/spam folder for the invitation message from data@aacp.org. If they are unable to locate the email, make sure emails coming from the Survey System are whitelisted by your institution's IT department. Alternatively, email the Survey System Helpdesk using the subject heading Login. 


Are legacy Survey System 1.0 Users able to access the old survey system?

  • Yes. Previous accounts and passwords for the legacy system will remain the same. Any updates in the new system will not affect any log in credentials in the legacy system.