Overview


School administrators can create/edit school user accounts. Note: There is no limit to the number of school user accounts allowed for an institution. 


How to Access Survey System 2.0 if User had School User Account in the Legacy Survey System 1.0


School users who had a user account in the legacy Survey System 1.0 automatically receive a school user account in the new Survey System 2.0. Please follow the steps below to access the new Survey System 2.0. Note: Resetting password, via the 'Forgot Password' in step 2, is required in order to login for the first time

  1. Visit https://aacp-data.com/login
  2. Click on the Forgot Password? Link
  3. A screenshot of a login screen Description automatically generated
  4. Input your username, which defaults to your email address
  5. Click the Reset Password button
  6. A screenshot of a login box Description automatically generated
  7. You will receive an email address with your new password
  8. Once you log in, you will be prompted to save a new password


Note: If the steps above do not work for you and you are sure you have an account in the legacy system, please email the Survey System helpdesk, using the subject heading Login, for additional support

 

How to Request User Account Changes


If you did not previously have access to the legacy Survey System 1.0, there are two ways to request a new account. Users with accounts in the new Survey System can also use the following steps to request changes to an existing account.

1. Contact your school administrator. Please include in the request if you require access to the Application Pool, Enrollments, and Degrees Conferred Surveys

2. Contact the Survey System Helpdesk. Tip: If you know your school administrator, cc them in the e-mail as we will need their authorization on any account changes. The school administrator is often the CEO dean at your institution. Please include in the request if:

  • You require access to the Application Pool, Enrollments, and Degrees Conferred Surveys 


How to Assign School Users to the Application Pool, Enrollments, and Degrees Conferred Surveys


To gain access to the Application Pool, Enrollments, and Degrees Conferred Surveys, please contact the CEO dean at your institution and include the instructions below, or email the Survey System helpdesk using the subject header User. Tip: If you know your school administrator, cc them in the e-mail as we will need their authorization on any account changes. The school administrator is often the CEO dean at your institution. 

  1. On the left-hand side of the page, the admin or user with User Access Manager permission will see an 'Administrative Surveys' link 
  2. Click the drop-down menu, and click 'All Survey(s)'
  3. Click on the Institution Name next to the Application Pool, Enrollments, and Degrees Conferred Surveys 
  4. On the top of the page, you can click on the 'Administrative Surveys' tab
    • Assign Survey Access: allows admin to assign permissions for an entire survey
    • Assign Instruments: allows admin to assign individual sections of a survey
    • Note: For ease, we recommend the first option. However, if you’d like more granular control, you can use 'Assign Instruments' to assign by section instead
  5. Click on the 'Assign Survey Access' button. Here, you can search for and select all users who should have access to this survey
  6. Hit the 'Grant Access' button to assign survey access

FAQ


Why did I not receive the automated welcome email after requesting and receiving a new user account?

  • Note: For now this feature is not available. We are working with our developer to update these settings and automated emails should begin working in Mid-February.
  • Confirm a user account was created for you with the school admin at your institution. 
  • Check your junk/spam folder for the invitation message from data@aacp.org. If unable to locate the email, make sure emails coming from the Survey System are whitelisted by your institution's IT department. Alternatively, email the Survey System Helpdesk using the subject heading Login for additional support.


Are legacy Survey System 1.0 Users able to access the old survey system?

  • Yes. Previous accounts and passwords for the legacy system will remain the same. Any updates in the new system will not affect any log in credentials in the legacy system.