Overview

 

These surveys gather information on an institution's application pool, enrollments and degrees conferred. The Application Pool, Enrollments, and Degrees Conferred Surveys are now open. Data reported in these surveys are used to create the Profile of Pharmacy Students publication each year.


AACP sends an e-mail to the survey administrator and school users assigned to the survey(s) when the survey administration period opens. At least one reminder e-mail of the survey is sent before the closing date. It is the responsibility of the college/school to complete the survey and downloading a copy.



How to Access the Survey:


Once logged in:

  1. Go to the AACP Online Survey System 2.0
  2. Log in using your username and password. Note: If you had an account in the Survey System 1.0 legacy system and are logging into the new Survey System 2.0 site for the first time, please visit the Survey System 2.0 School Users article for more information on how to login
  3. Select the ‘Administrative Surveys’ tab
  4. Select ‘All Surveys’
  5. There will be an Application Pool, Enrollments, and Degrees Conferred Surveys link. Note: If you are responsible for this survey and do not see it listed, please contact your school administrator, and/or the Survey System Helpdesk
  6. Click ‘Start’ to enter data into a survey section
  7. Click on 'Save' to save changes frequently to avoid losing data
  8. Click on ‘Mark Section Complete’ for each section, once you have finished entering and reviewing all of your data. Note: If you run into any issues marking sections complete, please email the Survey System Helpdesk using the subject heading APEDSY
  9. Select the ‘Submit’ button after entering and reviewing the data in all six sections of the survey


How to Download a Copy of the Survey


  • To get a blank copy of the survey: Once you open a section, before entering any data, click on 'Print PDF'. This will generate a blank copy of the current section. For each section, follow these steps to save a blank copy of the section
  • To get a copy of the final version of the survey before submitting: 
    1. Enter all data and review for each section
    2. Once ready to submit data, click on 'Mark Section Complete' 
    3. Click on 'Print PDF'. This will generate a copy of the entries made for that section. For each of the six sections, follow these steps. Note: After submitting the survey, if you were unable to save copies, please email the Survey System Helpdesk using the subject heading Copies if you need an immediate copy of the submitted report


Important Notes 

  • The Race/Ethnicity tables look different in the new survey system when compared to the legacy Survey System 1.0 system. They were changed to accommodate an Unknown gender column for each Race/Ethnicity category. Please keep this change in mind as you complete the survey.


  • For PharmCAS Participating Institutions and Section 1 of the Survey:

    In order to ensure the accuracy of the data reported, PharmCAS developed a WebAdMIT report, the Application Pool Survey Report, to report application pool data to AACP. PharmCAS schools must only use the new Application Pool Survey report (rather than any other WebAdMIT reports) to submit applicant data to AACP, due to differences in how the data is organized. For more information, please click here.

    The Application Pool Survey report is only available via email and not as a report option in WebAdMIT. PharmCAS e-mailed the report to the primary WebAdMIT contact for your institution in October. They were instructed to forward this report to the survey administrator. If you are assigned to Section 1 of the survey and did not receive this report, please contact AACP data@aacp.org. 

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FAQ


Why can't I see any, or all, of the surveys?

  • The list is based on the surveys(s) assigned to your school user account and the survey(s) open and available to administer. If you cannot view a survey, you may not have appropriate permissions setup for your account. Please contact your school administrator to request the desired permission level(s). Alternatively, email the Survey System Helpdesk using the subject heading User. Tip: If you know your school administrator, cc them in the e-mail as we will need their authorization on any account changes. The school administrator is often the CEO dean at your institution.


Who is my school administrator?

  • School administrator roles typically default to the dean at each institution; however, the dean may designate an alternate to serve in these roles. If you are unsure about who your school administrator is, email the Survey System Helpdesk.


Can I download a copy of the submitted survey(s)?

  • Please check the 'How to Access a Copy of the Survey' section of this article for steps on downloading a pdf copy before submission. The reporting feature is being built at the moment and schools cannot download copies after submission. Please contact AACP if you need an immediate copy of your report. 


For additional help or feedback, email the Survey System Helpdesk.